What a letterhead does
A letterhead is the header at the top of a document that identifies the organization: its name, logo, address and contact details. On minutes it signals that the document is an official record of that organization.
When to use one
- The minutes are filed in formal corporate, charity or association records.
- They will be sent outside the organization, for example to a client, funder, auditor or regulator.
- Your organization's style guide says official documents use its header.
When to leave it off
- Internal team notes and action lists.
- Drafts circulating for comment.
- Minutes posted in a shared workspace where the context is obvious.
What to include
- Logo (optional).
- Organization name, in bold.
- Parent body or department, if relevant.
- Address.
- Phone and email or website.
For UK companies, a registered company name and number often appear on business stationery; check your own obligations.
Logo tips
- Use a PNG with a transparent background if you have one.
- A logo about 300–600 pixels on its longest side is plenty for print.
- Make sure you have the right to use the logo.
Using a letterhead in the generator
Every tool page has a Letterhead (optional) section with two choices: No letterhead and Use a letterhead. When you choose to use one, you can upload a logo and fill in up to five lines; empty lines are not printed. You can save the letterhead as a profile in your browser so you don't retype it.